Note concerning the Privacy Policy

This declaration enables you to know, before you even access the various sections of the Website, how we will process your personal data, whether provided directly by you (such as your surname, first name, postal and email address, password, age, date of birth, gender, profession, marital status, etc.) or collected by us via other means.

Identity and contact details of the data processor

The data processor is Book4Games SAS, 892 183 419 – VAT FR72892183419 – RCS Castres France.

Book4Games website is hosted by o2switch – 222-224 Boulevard Gustave Flaubert63000 Clermont-Ferrand – 510 909 80700024

Book4Games, shall process your personal data in accordance with Regulation (UE) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter “Privacy Policy”).

What personal data is processed by Book4Games

Book4Games only collects the information that is strictly required for the provision of our services.
Your browsing the Website and/or accessing certain sections of the Website may entail the subsequent collection and processing of your personal data by Book4Games. When connecting to the Website, I.T. systems and software procedures used to enable the latter to function will automatically and/or indirectly acquire certain information (Cookies).
In accordance with the law, Book4Games does not collect data that reveals racial or ethnic origins, political opinions, religious or philosophical beliefs, trade union membership, genetic personal data, biometric personal data that serve the purpose of identifying a unique natural person, personal data linked to health, sex life or sexual orientation of a natural person.

Legal obligations

Book4Games may need to communicate your data in the event of legitimate requests from the public authorities, in particular to meet requirements stemming from national security, the fight against fraud or application of the law.

How do we process your personal data?

The processing of your personal data may include all types of operations, including collection, recording, organisation, storage, consultation, extraction, comparison, use, interconnection, blocking, communication, cancelling and destruction.

Your personal data shall mainly be processed in an automated manner but also on paper, with a rationale strictly restricted to its end-purposes, via databases, electronic platforms managed by Book4Games or third parties appointed for this purpose as external processors and/or the integrated I.T. systems of Book4Games and the aforementioned third parties and/or the websites belonging to or used by Book4Games.
Book4Games has evaluated the level of protection as adequate in view of the risks that could be entailed subsequently to the loss, destruction, modification, unauthorized sharing, accidental or illegal access, abuse or modification of your personal data.
To be more precise:

  • has taken security measures that are adapted to the risks;
  • stores your personal data on servers located mainly in Europe. In all cases, the servers are subjected to an advanced and daily backup system.

Who accesses your data?

Book4Games ascertains that only the authorized people within its organisation may access your data when this access is necessary for the purposes of our business partnership.

Our service providers may also access data that is strictly necessary to the provision of the services we entrust them with.

How long is your data kept for?

To ascertain compliance with necessity and proportionality principles, the data processor has identified various time limits for the storing of personal data depending on specific purposes:

  • for the purposes of management of your registration on the Website, your personal data shall be kept only for the time that is strictly necessary and in all cases for as long as your profile remains active.
  • for the purposes of management and execution of the obligations stipulated by the law (accounting, administration, taxation, etc.), your personal data shall be kept only for the period of time that is strictly necessary for this purpose.

Once these time limits are reached, we may proceed with the archiving of the data, in particular to meet requirements of the statute of limitations pertaining to legal action.

Your rights concerning the processing of your personal data

The confidentiality policy grants you, as the interested party, several rights. In particular, you are entitled to:

  1. Obtain from the Processor confirmation of the existence or not of your personal data, even if it has not been recorded yet, and their communication in an intelligible form, as well as access to your personal data (by obtaining a copy) and relevant information (including the purposes of the processing, the categories and origins of the personal data, the categories of consignees the data has been or may be communicated to, the period of time the data will be kept for (if possible), rights that may apply);
  2. Obtain from the Processor the correction of your personal data and integration of your incomplete personal data;
  3. Delete your profile from the Website and, in all cases, obtain from the Processor the deletion of your personal data without any unjustified delay, in particular when your personal data is no longer necessary for the purposes for which it was being processed or when there is no longer any legal basis for it being processed;
  4. Obtain from the Processor the transformation into anonymous form or the blocking of your personal data processed illegally, including the data it is no longer necessary to keep, based on the purposes for which the personal data was collected or later processed;
  5. Obtain from the Processor the limitation of the processing of your personal data, in particular when you contest their exactitude or are opposed to their processing, for the amount of time required for their respective verification;
  6. Receive your personal data in a structured form that is currently used and legible by an automated device and transmit or, if technically possible, obtain the direct transfer of your personal data to another Processor without hindrance, in cases where processing is carried out by automated means and is based on your consent or is necessary to execute a contract you are party to;
  7. Revoke your consent to the processing of your personal data for the purposes for which it has been provided.

You may exercise your rights with regard to Book4Games via the “Contact” tab on the Website or in writing to the following email address privacy { at } book4games.com.

Furthermore, if you believe that the processing of your personal data violates the confidentiality policy, you may lodge a complaint with the relevant data protection authorities in the state in which you reside, where your workplace is located or where the alleged violation took place, or contact the same authorities to request information about the application of your rights within the framework of the confidentiality policy.

Policy amendments and updates

The policy herein shall be updated as many times as necessary to meet the needs of regulations that apply to data protection. (last update 28/02/2021)